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Creating content isn’t always a walk in the park. (In fact, it can sometimes feel more like trying to swim against the current.)

While other parts of business and marketing are becoming increasingly automated, content creation is still a very manual job.

That being said, there are plenty of tools out there to make creating content much easier.

Click here to download our full collection of content creation templates for blog posts, ebooks, infographics, and more.

Below, you’ll find a list of 36 fantastic tools and resources to help you research, write, edit, and design content more easily. (You’ll notice there are a lot of design tools in here — that’s because visual content is often the part of the content creation process where people get the most nervous and frustrated. So don’t worry, we’ve got a ton in there for you.)

Let’s get started.

36 Free Tools & Resources to Make Content Creation Easier

For Researchers

1) Google Drive Research Tool

Google recently added a tool to Drive that allows you to conduct Google searches without ever leaving your Drive window. All you have to do is click “Tools” from the menu bar and choose “Research” from the dropdown menu.

2) Site:search

This is a handy Google hack I use every day. Basically, it allows you to do a Google search that’s limited to a particular website.

For example, if I wanted to search HubSpot’s blog for marketing resources so I can cite one of our old blog posts, I’d do a site:search for blog.hubspot.com with the search term marketing resources. The formula for site search is site:samplewebsite.com [search query]. So my example would be site:blog.hubspot.com marketing resources.

3) Google Webmaster Tools

Doing SEO and keyword research? Your marketing software should be able to help. But if it can’t (or you’d like to augment your data), Google’s Webmaster Tools can be a great help. You can check things like the number of indexed pages on your website, submit your site to Google so you’re getting crawled and indexed, and even disavow bad inbound links. It also can give you information on search queries that have a large volume of impressions but low clickthrough rate.

Within Google Webmaster Tools, go to “Your site on the web” and choose “Search queries.” You’ll see a table showing a search query, impressions, clicks, and clickthrough rate (CTR). Comparing this data to your other analytics data can help uncover some opportunities.

4) Percentage Change Calculator

I can’t even begin to tell you how useful this little calculator is when looking for and analyzing data. Ever want to know the percentage change of two values without having to remember the formula? Simply enter the two values into this calculator, and it’ll spit out the percentage change. Trust me, you’ll want to bookmark this one.

Here are a few other handy calculators:

• 3-Way Percentage Calculator – Calculates answers to these questions: What is X% of Y? X is what percent of Y? X is Y% of what?
• Conversion Rate Calculator – Spits out a conversion rate when you enter the total visitor count during a specific time frame and the number of times during that time frame those visitors took a specific action.
• A/B Test Calculator – Works for a basic scenario with two groups of people (A & B) who get to see one version of your website and for whom you track the number of conversions or goals (purchases, downloads, clickthroughs, etc.).
• ROI Calculator – Analyzes your website’s monthly sales and lead generation efforts to determine ways in which marketing efforts can be optimized.

5) Atlas

Atlas is Quartz‘s data center, and it’s chock-full of graphs, charts, and data visualizations. You can search for almost any topic or keyword, and Atlas will have a graphic based on recent research data for you. This is a great tool to get background information on a topic you’re researching, or to find fresh data to use in a project you’re working on. Here’s a chart based on data from early 2016:

Source: Atlas

6) Search in a Giphy

You know that coworker who always seems to find the perfect animated GIFs for your social posts or internal chat client? With the free Giphy Chrome extension, you’ll be able to find great GIFs just as quickly.

To use the tool, all you have to do is open the extension in Chrome, search, choose a GIF, and drag and drop. So far, the tool works in Gmail, Twitter, Facebook, and more — and they’re constantly expanding support.

For Writers

7) Evernote

I use the free version of Evernote every single day. From to-do lists and research notes to writing entire chunks of articles, it’s proven helpful at every step of the writing and editing process.

One great feature? Its mobile, desktop, and web apps sync automatically as long as you have an internet connection. (And if you work offline, it’ll sync the next time you have internet.) Plus — and this is super important for content creators like us — it’s constantly saving and syncing your work automatically, making it a safe place to write and store ideas.

Use it to keep a running list of ideas, take notes, store inspiring articles or ebooks, or plan your editorial and social media publishing calendars.

8) Word2CleanHTML

If you like drafting blog posts in programs like Microsoft Word, Evernote, or Google Drive instead of your content management system (CMS), then this simple tool can be your best friend. Why? Because when you copy a document from Microsoft Office and paste it into your CMS, lots of little, weird formatting issues can crop up in your HTML.

Word2CleanHTML applies filters to fix all those things added into the HTML, resulting in well-formatted HTML you can paste directly into a web page CMS. Simply paste in your draft, click one button, and then copy the resulting HTML straight from the tool. When you paste that into your CMS (most will have buttons reading “HTML” or “</>” in their tool bar above your draft), it will appear nice and clean. No hair-pulling or swimming through code required.

9) WordCounter

There is no “right answer” for how long a blog post should be. As long as it serves its purpose — whether that’s thought leadership, driving leads, explaining a new concept, or something else — length doesn’t matter. But although we don’t recommend writing blog posts with a word count in mind, sometimes word count can come in handy. WordCounter works exactly the way you think it does: Paste in your content and it’ll spit out exactly how many words you have.

10) Cofftivity

According to a study out of the University of Chicago, “A moderate level of ambient noise is conducive to creative cognition.” In other words, being the tiniest bit distracted actually helps you be more creative. That’s why for many people, myself included, white noise helps promote focus.

There are a lot of white noise generators out there, but my favorite is Cofftivity. This particular one offers non-stop café background sounds at varying intensities, from “Morning Murmur” and “University Undertones” to “Lunchtime Lounge” and “Brazil Bistro.” It’s available on the web and as an app on iOS and Android.

11) & 12) Zerys & eLance

Need to start creating content but don’t have the bandwidth? We hear about this roadblock a lot. One way to get around it is by hiring freelancers from reputable marketplaces like Zerys or eLance. These resources give you access to skilled freelance writers who can write blog posts, ebooks, whitepapers, and other pieces of written content for you.

13) HTML Hacks for Marketers

While this isn’t strictly a writing resource, basic coding knowledge is quickly becoming a must-have skill for the modern marketer — bloggers and written content creators included. But learning from scratch can be daunting. Where on earth do you start?

If you’re a total beginner, start with HTML Hacks for Marketers, which my colleagues at HubSpot created with Codeacademy. It’ll teach you quick but useful hacks anyone — regardless of coding knowledge — can use in their marketing. For example, you’ll learn how to make small changes to HTML like altering headers and spacing, creating text in block-quote form, and inserting social share links. My personal favorite is the hack to change font colors.

Once you’ve mastered these basic HTML skills, move on to Codeacademy’s free interactive courses. They found a way to make learning HTML and CSS actually fun — and you can go through each lesson at your own pace.

14) Blog Topic Generator

If you need to get to writing blog posts but aren’t sure of an angle or title to get your creativity moving, HubSpot’s Blog Topic Generator can do the work for you. Simply enter a few keywords that your blog focuses on, and the Blog Topic Generator will produce a week’s worth of titles and topic ideas for you. It might not produce the final title of your blog post, but it helps get you thinking about creative new angles for topics you’ve written about before.

Here are the blog post titles I received when I entered “content,” “inbound marketing,” and “blogging”:

15) Blog Post Templates

All blog posts aren’t created equal, but we’ve found that there are steps you can take to make your posts comprehensive and shareable. With these blog post templates, we’ll walk you through an outline to write successful how-to, listicle, newsjack, and curation blog posts. Instead of starting from scratch, you’ll save time and, hopefully, nail your blog goals.

For Content Editors

16) Editorial Calendar Template

Creating a balanced editorial calendar can be tough, especially if you don’t have one centralized calendar that you and your team can refer to. To save you time and headache, we’ve created editorial calendar templates for Google Calendar, Google Sheets, and Excel that you can fill in and share with your team to start the next month or year off on the right foot.

17) & 18) Grammarly & Correctica

While human editors will be able to catch most grammatical errors, editing tools like Grammarly and Correctica are great tools for triple-checking before you press “publish” or “send.” Both free tools check for grammatical errors — and Grammarly even checks for plagiarism.

19) Hemingway App

Ernest Hemingway, admired for his succinct writing style, is the namesake for this handy editing app. Want to make your written content easier to read? Paste your content into this free web app, and it’ll assess your writing and identify opportunities to make it simpler.

My favorite features include identifying passive voice and hard-to-read sentences. Check out the right-hand side of the screenshot below, where the tool has summed up how readable my writing is with a grade. (Some room for improvement here.) Their suggestion to improve readability overall? Shoot for lower than a 10th grade reading level.

20) Headline Analyzer

Here’s a scary stat for you: Only 60% of people who click into an article end up reading past the headline. That makes your headline both the first and possibly the only chance for you to compel readers to keep reading — so it’s totally worth it to spend the extra few minutes coming up with a really good one.

What does a really good headline look like? The free tool Headline Analyzer by CoSchedule can tell you. It scores your headline quality and rates its ability to drive social shares, traffic, and SEO value. In my experience, its strength is helping you strengthen specific components of your title. For example, it reports on perceived sentiment and commonality of word types. It’ll even show you how it will appear in search results.

So although you should take these scores and grades with a grain of salt, you can use this to give your headlines a “once-over.” (And read this blog post to learn more about writing awesome headlines.)

For Designers

21) Nimbus Screenshot

This is another tool I use every day. Sure, you can capture a screenshot of your entire screen or part of your screen using the old keyboard shortcut method. But what if you want your screenshot to include stuff that’s not visible on your screen?

Nimbus Screenshot lets you capture the visible part of a web page, a selected area, a selected scroll (my personal favorite), the entire page, or the entire browser window — including everything below the fold.

Once you’ve taken the screenshot, you can crop, edit (like adding notes and callouts), and choose to print or save to your desktop or Google Drive.

22) Canva

If you like creating beautiful visual content in a really short amount of time, you’ll love Canva. The time and resources it takes to learn design, pay for design assets, and/or get inspired to create beauty from scratch can be really difficult when you’re staring at a long list of to-dos — but Canva offers a huge library of pre-made templates and assets that you can manipulate while also adding your own imagery.

Best of all, they have so many assets and graphics available for free that you won’t have to pay a cent if you don’t want to. If you want to use more “premium” assets and graphics found through their image search, they’ll charge you $1 for each. But there’s plenty of value for free.

Here’s an example of something you could make:

23) ThingLink

Ever wanted to make an image (or infographic) clickable? ThingLink lets you upload an image and add little icons to it that appear when a person hovers their cursor over the image. These icons allow users to visit links, watch videos, or read messages you’ve written. Plus, it’s easy to share: Users can easily embed ThingLink images. (Click here for step-by-step instructions.)

Below is part of a a clickable infographic from Thinglink my colleague Ginny Mineo created for another post:

EditTouch

Source blog.hubspot.com

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Made with

 

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24) Skitch

Skitch is a free app by Evernote that helps you communicate more visually. It lets you mark up images, digital assets, PDFs, and other files with arrows, callout boxes, text, and more all in one place.

In the example below, I opened the program on my desktop and used the “Screen Snap” button to take a screenshot of a web page — which then opened right in Skitch for editing and exporting.

Although it’s free, it does require you to open an Evernote account — but that’s also free (see above).

25) Infogram

While similar to Canva, Infogram is a visual content tool that focuses on helping you create infographics, charts, and data visualization. If you like to create charts using Microsoft Excel, you’re in luck — it also offers compatibility with Excel through Infogram Charts. Also, their infographics are responsive with mobile devices.

26) Infographic Templates

As a content marketer, you might feel more comfortable creating written content than visual content, but that’s no excuse to exclude infographics from your strategy. Visual content is growing in demand from your audience, and infographics are particularly shareable. We’ve created the backbones of 15 different templates that you can easily play around with to customize for your content and audience — here’s a sneak peek of one template, and you can grab the rest here. 

Source: 15 Free Infographic Templates in PowerPoint

27) Google Fonts

Want to spruce up your site pages, presentations, ebooks, and other content with cool and different new fonts? Little-known fact: Google has a directory of 600 free fonts ready for you to download and use.

Simply find and select the fonts you like from their directory, then click “Use” to get the HTML code you can copy and paste onto your site. Alternatively, you can download the fonts to your desktop and use them when making new marketing content by clicking “Add to Collection.” (Click here for step-by-step instructions for doing this in the HubSpot software.)

28) Image Color Picker

Remember that time you wanted to match your call-to-action design to that color you were using on all your event swag … but the one person who would know what that color was didn’t work at your company anymore? Next time that happens, snag a picture of that swag and upload it to ImageColorPicker.com, or use any image URL to do the same thing. Select any point of the picture, and immediately see its corresponding HEX, RGB, and HSV values.

29) PowerPoint Templates

Is there anything more boring than a PowerPoint presentation featuring black text on a white background? With the help of these templates, you’ll be able to put together compelling, visually appealing presentations. Whether you’re driving lead generation or reporting on your blog’s growth to your team, keep your audience’s attention with these eye-catching presentations.

30) SlideShare Templates

SlideShare doesn’t need to be daunting. You can easily create shareable, embeddable SlideShare presentations in PowerPoint with the help of these templates — no need to start from scratch or hire a freelancer. Once you’ve created your first presentation, check out our guide to marketing SlideShares successfully.

31) Haiku Deck

If you’ve ever had to create a PowerPoint or SlideShare presentation in a pinch, you’ll wish you knew about Haiku Deck. This tool helps you quickly find simple layouts, beautiful images, and great fonts. It’s available for the web and for iPad.

Want to see what one looks like? Below’s an example I pulled from their list of featured decks. Note the simplicity of the design — if you want to create super detailed slides, this may not be the right tool for you.

Snowed In? – Created with Haiku Deck, presentation software that inspires

32) HubSpot’s Free Stock Photos

Searching for and buying stock imagery can be a pain in the you-know-what — especially when it comes to deciphering legalese for different use cases. I have a liberal arts degree, and Nietzsche was easier to read than whatever legalese stock imagery companies tended to give me. All I wanted to know is whether to cite or not cite a stock image of a laptop. Why was it so hard?

That’s why our team decided to create a library of 550+ free and royalty-free stock photos. Whether it’s a unique image needed for an ebook or that perfect photo you want to add to a blog post, that collection should have you covered. Here’s one of our “around the kitchen” stock photos — yum.

Source: The Free Stock Photos You’ve Been Searching For

33) PlaceIt

PlaceIt serves a very specific purpose: It allows you to upload images of your site or product into real-world environments of people holding phones, tablets, and laptops. PlaceIt will automatically alter the image to make it appear natural with the angle of the phone’s screen — which will save you time learning and/or editing in more advanced software to get the angle right.

You’ll have to pay per image to get really large or high-resolution versions, though I’ve found free images work just fine for blog posts and product page content. The paid downloads also remove that PlaceIt watermark from the bottom right.

34) LICEcap

Looking for the perfect GIF to include in your blog post? If it doesn’t already exist on Giphy, you can make one yourself using LICEcap. Film a screenshot and turn it into a GIF using this handy, free tool — we use LICEcap for our blog posts, too. 

35) & 36) The Noun Project & HubSpot’s Resizable Icons Collection

Like with stock photos, another challenge content creators face is finding elegant icons that resize without getting all fuzzy. There are a few resources out there for great, resizable icons.

The Noun Project is an extensive library of thousands of icons uploaded by contributors. With a free account, you can use icons as long as you either give credit to the creator or purchase them royalty-free for $1.99 apiece.

HubSpot has a library of resizeable icons, too, which you can download for free and without any licensing or attribution. The kit comes with a free guide for how to change the color of the icons using PowerPoint, Photoshop, and Illustrator.

To that, we say …

(From HubSpot’s Free Icon Collection.)

It’s Not the Wand, It’s the Wizard

The tools and resources listed above can help you create, but it’s ultimately up to you to control the quality of your content. You still need to know your customer incredibly well, understand what challenges they face that your product or service solves, and create content that helps them address those challenges.

The brains and heart behind the content creator trump the code behind any tools and technology — and that’s a good thing for succeeding in marketing today.

What other tools or apps do you use to create content more easily? Leave them in the comments so we can extend this list right here!

Editor’s Note: This post was originally published in December 2013 and has been updated for accuracy and comprehensiveness.

So, you’ve developed an amazing site. You’ve put together some seriously valuable content, iterated on the design, and gathered a ton of feedback. Now, you’re finally feeling ready to share it with the world.

And as soon as you publish your new site for the world to see, all of your content will immediately start showing up in Google, right?

Well, maybe. Although, it takes a little more than just hitting the publish button. To get your site listed, you’ll need to check a few boxes first. Let’s walk through it …

How Google Finds Your Content

Google, in its own words, uses a huge set of computers to crawl billions of pages on the web. This crawler, called the Googlebot, essentially begins with a list of web page URLs generated from previous crawls and then augments those pages with sitemap data provided within Google Search Console. During the crawling process, the Googlebot looks for new sites, updates to existing pages, and any broken links.

If new pages are within your sitemap, Google will discover them and crawl the content and then potentially list the page within search results based on its evaluation of 200+ criteria.

Once the crawling process is completed all of the results are fed into Google’s index, and any new sites or updated content will be listed accordingly. During the processing of results, Google looks at information on your page such as title tags, meta description, alt tags, and more. If you have dynamic content on a page, the Googlebot may not be able to read it and will crawl the default version — it’s recommended that your default version is optimized for search.

As a result of Google’s crawling, you may never need to submit your website as it will be discovered automatically. The downside to this approach has always been that it’s reliant on Google’s timeframe to crawl and index your site content, which may not happen as quickly as you would like.

Want to check if a particular site is listed in Google? Just begin your search with “Site:Sitename.com.” For example, here’s what is displayed in Google for HubSpot.com:

If no content is indexed yet for a site, Google will let you know that your search did not match any results.

If no content is found, your next step should be to create a sitemap that can be submitted to Google.

If you want more information about how to create a sitemap, take a look at this post.

(HubSpot customers: Your sitemap is automatically generated and maintained. Simply go to http://ift.tt/NXUDQh to see it.)

How Long Does It Take to Index Content?

My colleague Casey Henry wondered this very question and ran a test to see how long it took Yahoo and Google to crawl and index content. The results? Well, they were staggering.

When publishing content without manually submitting an updated sitemap, Henry found that it took Google 1,375 minutes to crawl, while Yahoo took 1,773 minutes. To put those numbers into perspective, that’s roughly a full-day just to crawl your content.

Source: Moz

On the other hand if you are launching a new website, or adding a number of new pages, it may be worth submitting an updated sitemap. According to the same study, Henry found that after submitting an updated sitemap, the average time it took for a bot to visit the page was 14 minutes, compared to 245 minutes for Yahoo. In other words, your new page can start generating organic traffic and conversions on the same day.

Source: Moz

How Do I Submit My Site to Google?

If you have a brand new site, you should first verify you own the site within Google Search Console and then submit it here.

If you have an existing site and are launching a number of new pages, then instead you should submit an updated sitemap to ensure it gets listed as quickly as possible.

To submit an updated sitemap, log in to Google Search Console > Crawl tab > Sitemaps. Once you’re there you can submit your updated sitemap for Google so it can begin crawling it as soon as possible.

Based on the above, you may be asking if you need to submit an updated sitemap every time you publish a page. While you certainly could do so, it’s best to manually go through the submission process if you’re working with critically important content that needs to be indexed quickly. If you’re just making minor updates or corrections to pages, then it may be ok to wait until Google crawls that page and updates its index.

Do you generally submit an updated sitemap when you publish new content? Let us know what you think in the comments.

Making a U-turn in a Ford Focus is easier than in an 18-wheeler.

In the same sense, making substantial changes to your company structure is much easier at an agency of 10 people than an agency that has grown to 50 or more.

But that challenge and discomfort shouldn’t keep you from working to improve your agency’s structure. If you approach the process strategically and for the right reasons, change can be a positive force for your company — and it could potentially result in pretty impressive growth in the long run.

When my content marketing agency, Influence & Co., grew to about 50 people a year and a half ago, we decided to change our entire company structure.

When I discuss this change with my fellow agency leaders, they often think (at least initially) that a switch to a client-based team structure instead of siloed departments would be chaotic, difficult, and possibly negative for clients who were used to and preferred the existing model.

But change — even major structural and procedural change — doesn’t have to create chaos. If you and your leadership team manage development effectively and commit to transparent communication with your team and clients, you might be surprised by how smooth the process can be.

If you’re considering making a change within your own agency’s team structure, take a look at whether an approach like ours would work for you.

Why We Saw Change on the Horizon

In our agency’s infancy, our client services team was divided into departments by role. Our account strategists managed sets of clients from their own department, while editors, in a separate department, worked on content for all clients according to their individual capacities.

This is a fairly common structure for content agencies, but its prevalence doesn’t mean it’s perfect. In fact, we found it was responsible for a number of inefficiencies and incidents of tension between departments.

A lack of regular contact between editors and clients often left editors in the dark about concerns like strategy and tone, which resulted in a disconnect that reduced content quality. Account strategists were split between two very different job functions: account management and content strategy. This not only left them feeling stretched too thin, but also made it difficult for us to hire and train content marketers and project managers.

This problematic disconnect made it challenging for us to effectively service clients, and kept our employees from performing at their best. We knew we needed a change — we just had to determine what it would look like.

How One Change Can Improve Everything

After six months of internal research and planning, we rolled out the client-based structure we use today.

Rather than separate departments, we designed smaller teams called “pods” that include three team members essential to an effective content strategy who collaborate to serve their assigned clients. Each pod contains an account strategist who manages client relationships, a content strategist who manages client campaigns, and an editor who manages content creation.

The pod structure completely broke down the silos that kept our client-facing team members from working together as efficiently as we knew they could. The new structure also included dividing the account strategist role into two positions, which allows the three pod members to specialize in their own areas of expertise. And because these team members are dedicated to working together and serving their shared group of clients, they each understand those clients, those clients’ strategies, and one another’s roles much more thoroughly.

Because of the targeted focus on client service and employee performance, this change has helped our company grow and improve by every metric we measure.

Our client lifetime has grown by 30%, client satisfaction — as measured by Net Promoter Score — improved by 29% three months after the change; employee satisfaction has risen by 23%; and our top-line revenue has grown by more than 50% since the switch.

Planning for growth has also become easier. In the past, the resignation of one account strategist meant we’d need to transfer all his clients to other account strategists right away. That back-and-forth transfer of clients weakened the client experience and added stress to other team members. Now if one person in a pod leaves, that client has two other familiar faces he or she can trust and continue working with while the third role is being filled.

Plus, the remaining pod members can temporarily pick up the slack while we transition a new employee into the vacant role, giving us enough time to properly hire and train another team member. The entire structure is a much more stable approach to growth and client management than any we had before.

Get the Team Involved for Effective Change Management

We did our best to roll out these structural and procedural changes — big and small — in a way that our team could embrace. What we didn’t do was walk into the office one day and say, “Hey, everyone. All of your roles are changing. We’re doing a pod thing now. Good luck!”

Conversations with team members began about six months before we actually shifted to a pod structure and about three months before our support-structure change. Beginning with discovery conversations with people in all affected roles, we asked how employees thought it would impact their jobs and what resources they needed to make the transition smooth.

We also asked our team to poke holes in each idea. What did they think wouldn’t work about these changes? Were we overlooking something important? How could we make this even better?

With this information, we laid out a transition plan, communicated the changes to our team (including why we felt this plan was the right choice), and set aside an entire day to turn off client work and integrate into the new roles. And we haven’t looked back since.

So whether you’re behind the wheel of a Ford Focus or a semi-truck, change will be inevitable — but there’s no reason for it to drive you off the road. The major changes Influence & Co. has introduced over the past year and a half have resulted in amazing growth and improvement: Our clients are more satisfied, employees stay with us longer, and everyone reports feeling more supported.

Your agency is only as strong as your employees and their abilities to serve clients. Isn’t it worth exploring the changes that might positively affect them?